Registered Student Organizations and Georgia Tech Departments may request Student and Campus Event Centers equipment to be used in other facilities or outdoor spaces on campus outside of the SCEC Department managed facilities.
All requests must be made via the following request form at least four (4) weeks in advance. Proof of space reservation is required (via reservation number) when requesting equipment.
Off-Site Equipment Rentals are not offered during Week of Welcome, Institute Holidays, and at other times as necessary.
Full-Service Equipment Rental
SCEC Team will drop-off, set-up, test (if applicable), and pick-up equipment on Georgia Tech's campus.
Passport Portable PA System
Included Equipment Client Responsibilities Fee Ideal for small/medium outdoor presentations, small venues and coffee houses, acoustic performances, poetry readings, light background music, etc. - 1, self-contained portable audio Fender Passport 300 PRO sound system with two full-range speaker cabinets, powered mixer and speaker stands.
- 6 channel mixer provides the option for up to 4 microphone inputs and 2 instrument/auxiliary inputs.
- Any combination of wired or wireless microphones available upon request. Up to 4 wireless microphones maximum.
- Microphone stands available at no additional cost, if desired.
- All required cables and extension cords (up to 25 feet) included.
- Pre-event music provided by client.
- Space must be reserved through GT Events (confirmation must be provided when requesting equipment).
- If using for an outdoor reservation, amplified sound request must be approved prior to confirmation.
- Provide parking information, diagram, timeline of event, and on-site contact information.
- Client must indicate how many microphones (wired or wireless), microphone stands, and aux inputs that will be used prior to event set-up.
Wireless microphones charged an additional $10 per microphone for Registered Student Organizations, and $30 per microphone for GT Departments
$100 – Registered Student Organizations
$200 – GT Departments
Impromptu Lectern
Included Equipment Client Responsibilities Fee Does not include microphone. - Space must be reserved through GT Events (confirmation must be provided when requesting equipment).
- Provide parking information, diagram, timeline of event, and on-site contact information.
$25 – Registered Student Organizations
$50 – GT Departments
Pipe & Drape Kit
Included Equipment Client Responsibilities Fee Used to divide, hide, and/or decorate a space.
- 1 kit includes 2 uprights, 2 bases, 1 adjustable crossbar & 100% polyester drapes (color: black).
- Covers 8 ft. height and either 6 ft., 8 ft., or 10 ft. wide.
- Price includes up to 5 (five) pipe and drape kits.
- Space must be reserved through GT Events (confirmation must be provided when requesting equipment).
- Provide parking information, diagram, timeline of event, and on-site contact information.
$50 – Registered Student Organizations
$75 – GT Departments
Tables and Chairs
Included Equipment | Client Responsibilities | Fee |
---|---|---|
Tables for outdoor spaces that are not managed through the SCEC Department (including Tech Walkway) must be requested through Georgia Tech Event Staging (brandon.ford@facilities.gatech.edu). On very rare occasions in which Georgia Tech Staging cannot fulfill the request, the SCEC Department can provide the following equipment: 6 ft. folding tables, folding chairs, high-boy tables. |
| Tier I Price Includes: Up to 20, 6 ft. folding tables, and/or Up to 50 folding chairs, and/or Up to 8 high-boy tables $40 – Registered Student Organizations $50 – GT Departments Tier II Price Includes: Up to 20, 6 ft. folding tables, and/or 51-80 folding chairs, and/or 9-16 high-boy tables $80 – Registered Student Organizations $100 – GT Departments |
Self-Service Equipment Rental
Client is responsible for pick-up and drop-off of equipment to the John Lewis Student Center Information Desk.
Aluminum Easel
Details Cost Replacement Fee Aluminum Easel (5’ tall, displays artwork 12” to 24” wide). $5/easel – Registered Student Organizations
$10/easel – Georgia Tech Departments
$60
Extension Cord
Details | Cost | Replacement Fee |
---|---|---|
Extension Cord (~25') | $5/extension cord – Registered Student Organizations $10/extension cord – Georgia Tech Departments | $50 |
Flip Chart
Details Cost Replacement Fee Flip Chart (Includes 1 stand, 1 pack of flip-chart paper). $10/flip chart – Registered Student Organizations
$25/flip chart – Georgia Tech Departments
$100
Pop-Up Tent
Details | Cost | Replacement Fee |
---|---|---|
Pop-up Tent (Group must have approval for outdoor location use from SCEC.). | $25/tent – Registered Student Organizations $50/tent – Georgia Tech Departments | $100 |